How to Configure Global Settings for Dining Reservations

Steps to view and edit the Global settings for the Dining Reservations module.

1. Log in to the website as an Administrator
2. Click on your name in the top right
3. Select Switch to Club Central
4. Select the Dining Reservations application 

Refer to Accessing and Using Club Central for more details.


There are three areas to configure the Global Settings for the Dining Module.

• Settings
• General Settings
• Help

 

Settings

Maximum Online Party Size

The Maximum Online Party Size setting allows you to control the largest number of people a member will be able to choose online for the dining reservation.

• Turn Rate Max - will be inclusive of everything between your smallest and largest Turn Rate that has been configured in Jonas Activity Management or Encore.
• We recommend using the largest table size the club has available without combining tables: select 6 or 8 
• If Virtual Tables (combined tables) were set up in Jonas Activity Management or Encore the larger numbers could be selected

Adding Names to Reservations

This allows the club to decide whether members can or cannot add additional names to the dinner reservation when booked online.

 

Adding Names to Reservations: Select one of the 3 options

1. Disallow Add Names – Reservation will only have the name of the member that is signed in and making the reservation.
   • Use the Notes box to add other member or guest names.
   • 
2. Allow Add Names – Option to add members up to the party size using the Add Members button to search for names. 
   • Use the Notes box to add guest names.
   • 
3. Must Add Names – Mandatory to add members up to the party size using the Add Members button to search for names.
   • Not able to add a guest, must select from names in the members list
   • 

Status Filter

Complete this set up if the club is using Allow Add Names or Must Add Names option. 

• Disallow Add Names – Leave all the boxes unchecked 

Use the Status Filter column on the left to select the statuses that should be hidden from the dining member search. 

1. Place a check mark beside statuses to hide from the online dining member list when adding diners to a reservation. 
2. Click Save at the top

^Ex. Check mark beside Deceased because you don’t want deceased member names appearing in the name search.

Member Type Filter

Only applicable when Allow Add Names or Must Add Names option is selected for clubs using Encore only

• Disallow Add Names – Leave all the boxes unchecked 

Use the Member Type Filter on the right to select the member type that should be hidden from the dining member search. 

1. Place a check mark beside Member Types to hide from the online dining member list when adding diners to a reservation.
2. Click Save at the top

^Ex. Check mark beside Resigned w/Balance you don't want those member names appearing in the name search.

Members can search other members using first or last name. Only status and member types that are unchecked will appear.

General Settings

Notes Label

Customize the text found above the notes box where members can add notes to the reservation before completing the booking.

• If no label is specified, the default label of 'Notes' will be displayed
• Max 50 characters can be entered in the Notes Label

 

Dining Tab Title:

Customize the label displayed within the first tab on the desktop and module header in Mobile.

• By default, this will display Dining Reservations.
• Max 25 characters can be entered in the Dining Tab Title

Disallow Same Day Reservations After

Determine if members can make same day reservations from the website or set a 'cut-off' time for same day reservations. This is an absolute cut off time that members would be able to go online to make same day bookings. 
Examples to set the Disallow Same Day Reservations After

• 12:00am - Members cannot make same day reservations on the website, they have to call club for dining reservations
• 4:00pm - Members can go online to make reservations up to 4:00pm to make same day reservations, after that they have to call the club
• 9:00pm - Members can go online on the same night to make reservations up until the time that is set

Within Jonas Activity Management and Encore you can configure Booking in Advance Restrictions Online (Dining Settings > Club House Online Tab) to dictate a relative 'cut-off' time based on the time the member wants to make the booking for. Usually this is set to Minimum 1 or 2 hours. 

Example:

• Disallow Same Day Reservations After is set to 4:00pm
• Minimum set to 2 Hours
• If member wants to make a 1:00pm lunch reservation on the website for the same day, they would have to go online by 11:00am because the minimum restriction was set to 2 hours.

Help

Enabling the Display Help Tab option will enable the Help tab which will display the help videos for members to view.