How to Configure the Event General Information

To create an event start by accessing the Event Management module from within Club Central.

1. Log in to the club's ClubHouse Online website with an Administrator user account and access Club Central.
2. From within Club Central, click Planet icon (Open Application List) at the top left.
3. Select Modules > Event Management from the Applications list. 
4. Select Create Event from the left navigation.

When creating any event the General Information tab should be completed first. This tab is broken down into 3 sub-sections.

• Event Details
• Restrictions
• Other Settings

This will display the General Information section where the Event Details can be entered in.

Event Details

Start by completing the Event Details section under the General Information tab.

1. Name - Type in the Name of the event that will appear in the Event Calendar.
2. Golf Genius Tournament Link(optional) - If this option is enabled, Administrators will have the option to link their events to Golf Genius events. Contact web support team for more information about using Golf Genius Tournament Link option.
3. Category - Select a Category from the drop-down list. More than one category can be selected for an event. If the category has not been set up, select Categories from the left navigation to create a new category.
4. Color - This field will allow Administrators to utilize the corresponding color of the selected category(s) or to use no color at all. Event Colors will be visible within the Event Calendar.
5. Location - Select an Event Location from the drop-down list. More than one location can be selected for an event. If the location has not been set up, select Locations from the left navigation to create a new location.
6. Custom Attribute(optional) - If these attributes have been previously created, this field will allow Administrators to add Custom Attribute(s) to an event to which it can be filtered by within the Event Calendar. If the Custom Attribute has not been set up, it should be enabled using Configuration from the left navigation, after that the Custom Attribute section will be available in the left navigation. 
7. Event Teaser image: This is optional and the image only displays when a club has added the Upcoming Events Widget on to one of their pages on the website. The image will display above the event name only when the Display Teaser Images option has to be selected from the widget properties. 
   • This is only available for widget sites. If an image is added here, but the club is using a responsive site, the image will not be displayed anywhere. 
   • Click Select button to select image from the Media Library or upload a new image to be displayed for this event. ​
     • Square images are recommended since the allotted space is roughly 200 pixels x 200 pixels. Images will be scaled such that their largest dimension is 200 px, and the other dimension will scale accordingly so that images are never skewed or cropped.
     • Remember to go to Pages application to add and configure the Upcoming Events Large/Extra Large Widget. In the Widget Properties the Display Teaser Images option has to be selected. 
   • Click Clear - If there already is a Teaser Image, to remove the existing image.
8. Description: 
   • Click in the rectangle box and the content editor will appear.
   • Optional to provide additional details about the event using the content editor to add text, images or links.
   • Visit Widget Type - Text Area to reference most of the content editor items 
9. Date: Select the Date in which the Event will take place.
10. Time: Select Time settings for the event from the following choices:
    • Regular - The event will have one or multiple Start and End times.
    • All Day - The event has no start time or end time and will display "All Day" in the Event Calendar.
    • No Time - The event has no start time or end time and will only display the event name in the Event Calendar.
    • No End Time - The event has a specific start time but does not have an end time.
    • Depending on the type of Time settings selected, set the Start and End time of the event.
    • ^Note: If creating a Regular Event and it has multiple times in which people may attend, click on the Add new seating time button to add multiple Start and End times. 
11. Recurrence: If the event will occur more than once, select the Recurrence Yes checkbox to reveal recurrence options. Use these options to determine how often and how many times this event will reoccur. 

• Daily - Choose how often in days an event will occur and when it will end.

• Weekly - Choose which days of the week an event will occur and when it will end.

• Monthly - Choose if the event should reoccur on the same date or day of a month based on the current date of the first occurrence and when it will end.

• Yearly -Choose if the event should reoccur on the same date or day of a year based on the current date of the first occurrence and when it will end.

Restrictions

The Restrictions section of General Information, will dictate who is allowed to attend the event. There are four types of Restrictions that can be set:

• No attendees under () years old - Set a minimum age requirement for the event.
• No attendees over () years old - Set a maximum age limit for the event.
  • Ages are being checked against Birthdate set up in Accounting System.
  • If Member logged in, is outside of the Age Restriction they will not be able to register for the event.
• Allow Guests - In the More Info section it will advise whether guests are allowed to be brought to the event. To ensure the Add Guest button will be available for the event when members are making a reservation, use the Allow Guests option found under the Registration and Pricing tab.
• Gender Restrictions - Set the event to be gender specific if applicable.

Other Settings

Additional settings available for an Event include the following:

• Hide from Calendar at a Glance - If the Upcoming Events Extra Large, Large, Small Widget has been set up on an alternate page on the website, this will toggle whether the event will be listed or not. More information on Upcoming Events Widget 
• Allow Public Users to View This Event 
  • This option is available only if the If Public Calendar has been enabled on the site.
    • Unchecked = This event will not be visible on the Public Calendar.
    • Checked = This event is visible on the Public Calendar to anyone that is not logged in to the website for viewing purposes only. No option to register for an event. 
    • For more information on enabling the Public Calendar, please contact the web support team. 

3 buttons across the top 

• To save new event. Only administrators will be able to see the event on the live calendar until it gets published.

• To Save and Publish event all in one step. This will make it visible to members immediately.

• This preview is an internal view and not what members will see on website.
• See View Event to preview event instead.