How Staff Registers a Member for an Event

Administrators can only assist members with Event Registration by completing the reservation directly in Activity Management/Encore. Members can make and edit their own registrations using the website on Clubhouse Online.

Event Registration within Activity Management

Within Activity Management or Encore, your staff will have the ability register members for an event on their behalf. If the event has been designated to be available on Clubhouse Online, a member's registration will be visible within the My Bookings section of their account.

In order to register a member for an event from Activity Management or Encore, you will need to follow these steps:
Event List is another view for looking up all of your Events. This will list all the events that have been created.

1. Login to Jonas Activity Management (JAM)
2. Click on Event Management at the top
3. Select Event List icon located within Tasks
4. Look For: Type in the name of the event or locate the event in the Event List 
5. To Register Member for the event
   • Click on the Event Name once to select it and then click on the Register For Event button at the bottom
   • or double-click on the event name to go to the registration screen

This will display the Event Registrant Detail window. From here you will be able to create new registrations as well as view and edit existing registrations.

Step 1 - Select an Event
Make sure the correct event is selected. The From Date, To Date, Event Type can be modified to locate the event you wish to register member for.

Step 2 - Select Registrants for Selected Event

This is where an administrator at the club can add members and guests to the event.

Adding a Member

1. Click on the Registrant Identification Tab
2. Click on Add Member
3. Click on the 3 dots '...' found under the Assign column

4. The Look Up window will appear listing all members in order by Member #
5. Look For: Type in information to search for member - info typed here will search in all fields ^Ex: 0007 was found in the Member # and Home Phone
6. Double Click on Member to select the member

7. Seating: Choose seating type from drop down
8. Pricing Code: Select pricing code from drop down
9. Note: type in any notes that the member has requested
10. Questions: answer any questions that may have been set up for the event such as Meal Selection

 

Adding a Guest

1. Click on the Add Guest Button
2. First Name: Type in Guest First Name
3. Last Name: Type in Guest Last Name
4. Seating: Choose seating type from drop down
5. Pricing Code: Select pricing code from drop down
6. Note: type in any notes that the member has requested
7. Questions: answer any questions that may have been set up for the event such as Meal Selection

Remove a Member or Guest

1. Click on Member or Guest that needs to be removed from the Event Registration
2. Hover over the triangle found to the left of the word Member/Guest - Note: if you hover over anywhere else on that column the delete will not work even though the Delete option appears.
3. Right mouse click and select Delete Selected Registrant(s)

 

Step 3 Register & Continue

There are three options in Step 3

1. Register & Continue - Register the Member(s) and Guest(s) that were selected and add another Reservation
2. Register & Close - Register the Member(s) and Guest(s) that were selected and go back to the Event List 
3. Close - Close this screen without registering any Member(s) or Guest(s) and go back to the Event List